Within the framework of Unionen’s activities, personal data are processed in accordance with the EU General Data Protection Regulation 2016/679/EU ("GDPR") and the supplementary Swedish Data Protection Act (2018:218).
This text aims to explain personal data processing for you who:
For processing as described in this information, Unionen, CRN 802001-5759 (hereinafter "Unionen", "we" or "us") are responsible for your personal data .
You will find information below on how Unionen processes personal data on those who are not a member of the union. Your personal data will be treated with care and in accordance with legislative requirements. Unionen considers this both self-evident and a crucial issue of trust. Openness and transparency are keywords regarding our processing of your personal data. We hope that this information text will give you a clear picture of how Unionen processes your personal data, and that this will allow you to feel trust in how we handle your data.
We take a number of measures at Unionen to ensure the protection of your personal data, whether they have been taken directly from you or from another source. Among other measures, we have appointed a data protection officer whose primary task is to ensure that we fully comply with the applicable laws, rules and internal guidelines. You will find contact details for the data protection officer at the end of this information text.
In addition to this general text, under certain circumstances we can provide you with additional or separate information regarding specific personal data processing. In such cases, supplementary information applies in addition to and with precedence over this general text.
Personal data on non-members that Unionen may process can be obtained from a number of different sources.
Personal data we receive from others may include your name, contact details, employer, salary etc.
In order to process personal data, a legal ground for such is required.
In summary, we process your personal data with the support of one or more of the following legal grounds:
Some of the personal data we process about you is considered to be sensitive personal data, such as your trade union membership. Processing such personal data requires special support in the law. In summary, sensitive personal data about you will be processed by Unionen with the support of the following grounds.
The following is a list of the different purposes for which we can process your personal data. It is important for us that you are always informed of what we do with your personal data, and for this reason the list below will be updated whenever new processing is introduced.
| Purpose | Legal basis |
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Give advice, carry out negotiations, legal processes, etcetera - party, counterparty and witness statements
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Balance of interests, in which Unionen’s legitimate interest is to represent its members in legal processes etcetera. Some of the processing is also necessary to fulfil the legal obligations arising from a law or collective agreement. The processing is necessary to fulfil obligations and exercise rights in the field of employment law. The processing is carried out within the framework of Unionen's legitimate trade union activities. Processing is also necessary to establish, exercise or defend legal claims. |
|
Carry out wage negotiations, manage labour conflicts, etcetera.
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Balance of interests, in which Unionen’s legitimate interest is to carry out work with salaries and other trade union activities for the purpose of protecting our members’ individual and shared interests. |
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Marketing and advocacy through images and films
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Processing only takes place after we have obtained explicit consent from you. |
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Signing collective agreements and local collective agreements
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Balance of interests, in which Unionen's legitimate interest is to sign collective agreements and local collective agreements and thus gain more power in the Swedish labour market. |
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Carry out surveys about working life, labour market etcetera including
|
Balance of interests, in which Unionen's legitimate interest is to carry out efficient and relevant activities and politics to contribute to a better working life. |
|
Recruiting new members |
See specific information at www.unionen.se/in-english/privacy |
|
Reward tipsters
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Balance of interests, in which Unionen’s legitimate interest is to market membership and become a stronger force in the labour market. |
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Providing courses, education and events on trade union issues etcetera, including
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Processing is necessary for the performance of a contract between you and Unionen. Balance of interests, in which Unionen's legitimate interest is to offer relevant and appreciated courses, even to those who are non-members. In cases where sensitive personal data, such as information on special diets, allergies and similar, is disclosed to other Unionen partners (e.g. TCO , universities, conference centres and residential study centres), or to other participants, such processing will only take place after obtaining your explicit consent. |
|
Providing information meetings and other activities at workplaces, including
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Balance of interests, in which Unionen’s legitimate interest is to reach out to workplaces with trade union information. |
|
The safety of Unionen's employees, including
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Balance of interests, in which Unionen’s legitimate interest is to safeguard our personnel’s work environment and safety. The processing is carried out within the framework of Unionen's legitimate trade union activities. The processing may also be necessary for us to establish, exercise or defend legal claims. |
| Process job applications for positions at Unionen. | Balance of interests, in which Unionen’s legitimate interest is to be able to recruit staff. |
|
Sign supplier agreements etcetera, including contact details for representatives of the parties to the agreement. |
Balance of interests, in which Unionen’s legitimate interest is to carry out cost-effective and relevant activities. |
| Financial control, book-keeping and accounting |
Processing is necessary to fulfil a legal obligation. Balance of interests, in which Unionen’s legitimate interest is to carry out cost-effective and relevant activities. The processing is carried out within the framework of Unionen's legitimate trade union activities. |
Finally, Unionen may process your personal data in accordance with what is required by the law.
Unionen tracks online traffic through the use of cookies. You can find more information about our cookie policy at https://www.unionen.se/om-unionen/om-unionens-webbplats.
The following applies to the processing of personal data that Unionen carries out with your consent.
Giving your consent to the processing of personal data is always voluntary.
You can withdraw your consent for specific processing at any time. Such a withdrawal will not affect the lawfulness of our processing your personal data before your consent was withdrawn.
If you do not consent to certain processing or you withdraw consent which you have previously given, we will not process your personal data for the purpose in question.
For those purposes and with the support of the legal basis referred to above, your personal data may be disclosed to external parties such as other unions and partners. Information may also be disclosed to courts, arbitration boards and parties and counterparties.
We may also transfer your personal data to suppliers and other partners who carry out processing of your personal data on our behalf. In such circumstances, we will take the appropriate measures through agreements to ensure the correct and legal processing of your personal data. Here are some examples of the categories of external parties involved:
In some cases we may also be obliged by law, judgement or decision to disclose your personal data to the authorities.
Your personal data will as a main rule not be processed by Unionen or external parties outside the EU and EEA.
You will find more information about Unionen’s cookie policy at https://www.unionen.se/om-unionen/om-unionens-webbplats.
If Unionen engages personal data processors outside the EU and EEA we will take appropriate protective measures to ensure that your rights and freedoms are safeguarded, such as through standardised data protection agreements.
Your personal data will be stored during the time that Unionen is obliged to save the data in accordance with applicable laws and/or collective agreements. For example, we must store some information to fulfil the requirements in the Swedish Accounting Act (1999:1078).
For personal data/processing where there is no legal or collectively agreed obligation or regulation to define a certain period of time for the storage of your personal data, the principle used to determine the storage period is that your personal data will not be stored for longer than is necessary for the purposes for which the data are processed. For example, this means that the data used in disputes are deleted after the applicable period of limitation, and that personal data processed in the context of participating on courses/education/events are normally deleted after such courses/education/events and any completion work.
Unionen takes appropriate technical and organisational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised sharing, unauthorised access and other unlawful or unauthorised methods of processing personal data.
We apply special procedures and systems to protect against unauthorized access to your personal data. Access to your personal data only takes place by personnel who are specifically listed and subcontractors to Unionen who are governed by special agreements. In order to further regulate access to your personal data, we have created different authorisation levels for case types and tasks. The system is also protected against unauthorised access by firewalls, among other methods.
Personal data saved in the form of documents that are manually processed are kept in locked rooms with limited access. All of the personnel at Unionen and employees of subcontractors who are granted access to your personal data are obliged to keep your data confidential.
Those of you who have registered with Unionen have a number of rights, as shown below. You can find contact details for Unionen, as personal data controller data, at the end of this text.
In case you have any questions about the processing of your personal data, please contact us. The easiest way is via the contact page that you will find through the link below. You may also contact our data protection officer.
Unionen, CRN: 802001-5759
Unionen
105 32 Stockholm
Attn: Dataskyddsombud
Unionen
105 32 Stockholm
dataskyddsombud@unionen.se
